Cowlitz Community Network Board Meeting
Tuesday, July 20, 2021 | 11:30 – 1:00PM
MINUTES
Present: Michael O’Neill-Chair, Kay Gunter-Vice Chair, Louise Brown, Jeane Conrad, Corie Dow-Cramer Staff: Amber Rosewood
Introductions and Icebreaker
Michael welcomed attendees, thanked everyone for their participation, and led an icebreaker.
Additions to Agenda
There were no additions to the agenda.
Approval of Minutes
The June Board Minutes were sent to members for their review prior to the meeting.
− Motion: Corie moved to approve the June, 2021 Board meeting minutes as presented, Jeane seconded and the motion carried.
Grant Status Reports
June 30, 2021 was the end of the contract period for all of the Network’s current grants.
Financial Literacy | Cowlitz County Health & Human Services | Award $10,000
7/1/2020 – 6/30/2021: To provide financial literacy training for youth and families in Cowlitz County.
− Outcomes: (5) 4-part training series and (5) other financial literacy trainings
− Activities: Financial Literacy resources and recorded trainings were provided on the Network website, social media channels, in Newsletters and on printed flyers throughout the reporting period while adhering to COVID-19 safety precautions.
− Updates: Amber will complete and submit the final reporting documents this week. The Network and funder are negotiating a grant extension in the amount of $5,000 for the period 7/1/2021 – 12/31/2021.
Behavioral Health | Cowlitz County Health & Human Services | Award $10,800
7/1/2019 – 6/30/2021: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County.
− Outcomes: (6) trainings for child care providers and (4) trainings for families of children
− Activities: 339 participants attended (16) behavioral health trainings completed by the Network during the reporting period. Behavioral Health resources and recorded trainings were provided on the Network website, social media channels, in Newsletters and on printed flyers throughout the reporting period while adhering to COVID-19 safety precautions.
− Updates: Amber will complete and submit the final reporting documents this week. The Network and funder are processing a grant extension in the amount of $10,950 for the period 7/1/2021 – 6/30/2022.
Child Care Partnership Grant | WA Dept of Commerce and the Seattle Foundation
9/23/2020 – 6/30/2021: Fostering collaborative partnerships to expand child care capacity in Cowlitz County.
− Outcomes: Coordination and convening of project partners and community stakeholders; Child Care Access Report, Child Care Access Implementation Plan; Communications Plan.
− Updates: Amber submitted the final reporting documents on July 13th. All grant documents will be summarized and provided to the Board. The funder is considering Round 2 funding with more information to be announced in August. Michael and Corie are engaging in a media campaign to share information about the Child Care Access Report Summary and Survey Results with the public. Amber will send the media talking points out to all board members.
Old Business
A Board Retreat was held on Saturday, July 10th and Michael encouraged those in attendance to share their thoughts and recap the meeting.
− Youth and Family Link will host upcoming Board Meetings to allow for hybrid virtual/in-person attendance.
− The current organizational structure may not be the best fit for future growth and service to the community.
− Choosing the type of organization will help to determine and define the appropriate employee position and job description.
− The Network may be better positioned to accept funding under a different structure and employee role.
− Research steps to apply for non-profit status and update financial documents, policies, procedures, roles, and responsibilities as applicable.
− Create a long-term budget and strategic work plan to achieve progress.
− Build and strengthen existing relationships with school districts.
− Improve and expand partnerships with child care providers and community organizations.
New Business
The Network’s Organizational Structure, Financial Documents, and Budget were topics at the Board Retreat and brought forth for discussion at the Board Meeting.
− Motion: Louise moved to authorize up to 30 hours a week for the Program Coordinator to research and prepare information about changing the Network’s Organizational Structure and updating the Financial Documents and Budget, Corie seconded, and the motion carried.
Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting.
− Motion: Corie moved to approve the Expense Report, Kay seconded, and the motion carried.
Monthly Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,425.48
ADP Payroll Fees $ 57.66
Conscious Discipline Book Order $ 646.44
Vernie’s Pizza CCPG Incentives/Focus Groups $ 1,100.00
Facebook CCPG Advertising $ 180.64
Dutch Bros CCPG Incentives/Focus Groups $ 600.00
Oriental Trading Company CCPG Incentives/Focus Groups $ 5,973.98
Survey Monkey CCPG Survey Collection $ 107.02
Youth and Family Link CCPG Partner Stipend $ 1,000.00
Youth and Family Link CCPG Supplemental Invoice $ 293.85
Love Overwhelming CCPG Partner Stipend $ 500.00
Progress Center CCPG Supplemental Invoice $ 393.77
Bicoastal Media CCPG Advertising $ 500.00
KLOG/KUKN/WAVE CCPG Advertising $ 400.00
CCN Board Meeting Minutes 3
Month End Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 3,820.73
Cowlitz County Treasurer $ 55,311.91
Upcoming Community Events
− 7/26 – 8/13 Fill the Canoe: Youth and Family Link will participate in the upcoming Fill the Canoe event in with Red Canoe Credit Union and plan to pack 600 backpacks for local students and distribute an additional 100 to families in their own programs. The Network will participate by providing flyers and help with packing.
− 8/3 National Night Out: The Network is planning to partner with Revitalization-Association of South Kelso (R-ASK) in Kelso and the Highlands Neighborhood Association (HNA) in Longview.
o Kelso – Tam O’ Shanter Park 6-8pm
o Longview – Archie Anderson Park 6-8pm
o Kalama – postponed till 2022
o Castle Rock – TBD
o Woodland – TBD
Next Meeting: Tuesday, August 17, 2021, 11:30am-1pm at Youth and Family Link, 907 Douglas St., Longview or attend by Zoom.